Fleet and office · Module 19
Fleet overview for the office
Every vessel on one screen, the certificate matrix across the fleet, the rotation planner and the relief pool.
ISM Code, clause 12
What it is for
The requirement, and the problem
An office screen is only worth having if it reads the vessel’s own records. A dashboard fed by monthly reports is a picture of last month, and everybody using it knows that, so they ring the ship anyway.
These four screens read exactly the rows the vessels write. When a chief officer closes a job at sea, the office sees it closed as soon as the vessel has a link — and sees that the link has not come back yet when it has not.
How it works
Three steps, on board and ashore
- 1
Every vessel on one screen
One card per vessel, the worst state first: manning against the template, certificates, signatures waiting, the next crew change.
- 2
The certificate matrix
Positions down, vessels across, expiry in the cells — and expiry measured against the crew change, not against today.
- 3
Rotation and relief
Plan the trips, see who is on leave, and find a relief in the pool ranked by what they hold.
Example with demo data
What it looks like
A working picture of the module with demo data from the Ocean Pioneer — the same ship you find in the demo.
Try the demo — no account, in your browser, with the PIN 1234.
- Fleet — every vessel, position, and what is outstanding
- Certificates — the matrix across the fleet
- Planner — rotations and the changes ahead
- Pool — relief candidates, ranked
In detail
What the module does
Fleet overview
Every vessel, where she is and how old that position is, what is overdue, what is due, and when she last synchronised.
The certificate matrix
Positions down, vessels across, expiry in the cells. The one screen that answers "is anything going to stop a sailing this quarter" in a glance.
The rotation planner
Who is on, who is off, who is due to change, and which changes collide with a certificate expiring mid-trip.
The relief pool, ranked
When somebody has to be replaced, the pool is ranked by who actually holds what the position requires, is available, and has sailed this class of vessel — not alphabetically.
Company administration
Vessels, positions, users, roles, delegations and the audit log, all in one place and all permission-gated.
Read the vessel, do not interrogate it
Nothing on these screens asks a ship to fill in a report for the office. Every figure is derived from work the vessel was doing anyway.
The decision
The office is a reader
Almost everything the office does here is reading. The writes it has — creating a vessel, inviting a user, publishing a notice, setting the purchasing policy — are the ones that are genuinely the company’s rather than the ship’s.
Any office feature that would have required the vessel to do extra work so the office could see something was rejected. There are no reports to file in this product.
Works with
One product, not nineteen
Crew and certificates
Who is on board, what each position must hold, and which certificate expires before the crew change.
FOR-2011-12-22-1523Vessel and fleet register
Every vessel, department, position and person in one register, with one access model over all of it.
ISM Code, clause 3Purchasing
Requisition to receipt, on the shipowner’s own thresholds, where nobody approves their own commitment.
The shipowner’s own policyInsights
Read more about this
Put one vessel on it for two months
No card and no implementation project. A company adds its own vessel and its own people on its own afternoon — and if it is not for you, you stop, with your data exported first.