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A fast rescue boat under way at speed, its crew in orange survival suits and helmets.

Safety and the ISM system · Module 07

Drill records for ships

Statutory drills per shift and per person, with the departure check that says whether this crew may sail.

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SOLAS III/19.3.2

The drill board: each statutory drill with its regulation and interval, and when each shift last held it, on a laptop — screen in the NoRemarks app

What it is for

The requirement, and the problem

The 25 per cent rule is the one every crewing office knows and almost no system can answer, because answering it needs three things at once: who is on board right now, which of them took part in a drill on this ship in the last month, and when the vessel is leaving. Most systems have the first, half of the second, and none of the third.

NoRemarks computes the interval per shift and per person, because a vessel on two rotations is really two crews and a drill the other crew attended does not cover this one. The departure check reads the live crew list, so it is a real answer rather than a reminder.

How it works

Three steps, on board and ashore

  1. 1

    Scheduled per shift

    Every drill has an interval per shift and per person, from SOLAS and from the company’s own list, and the matrix shows what is overdue.

  2. 2

    Recorded in two minutes

    Date, from and to, the crew the drill requires already ticked, a summary and a rating — written up at the stand-down, on a tablet.

  3. 3

    Followed up

    Improvement points become actions closed with a note, and a departure with a quarter of the crew changed is checked for the drill it owes.

Example with demo data

What it looks like

A working picture of the module with demo data from the Ocean Pioneer — the same ship you find in the demo.

Try the demo — no account, in your browser, with the PIN 1234.

  • Drill board — due, overdue, and the departure check
  • My drills — a person’s own history
Drills by shift1 overdue
Shift 1
Shift 2
Fire drillSOLAS III/19.3
On schedule
On schedule
Abandon shipSOLAS III/19.3
On schedule
Due soon
Man overboardSOLAS III/19.3
Due soon
On schedule
Enclosed space rescueSOLAS III/19.3.6
Overdue
On schedule
DP blackout and drive-offIMCA M 117
On schedule
On schedule

In detail

What the module does

Per shift and per person, not per vessel

A drill held on the blue crew does not discharge the green crew’s obligation, and a person who joined yesterday is behind whatever the ship did last week. Both are computed, not assumed.

The departure check, answered before the vessel sails

One screen says whether more than a quarter of the people currently on board have not drilled on this ship in the last month — and therefore whether a drill is owed within 24 hours of leaving.

A statutory catalogue to start from

Abandon ship, fire, enclosed space rescue, man overboard, steering gear, damage control and the rest, with the interval each carries in law, editable where the company drills more often than the minimum.

A drill is a record, not a tick

Scenario, muster time, equipment used, who took part, what went badly and what is being done about it. The last field is the one an inspector reads.

My drills

A seafarer can see their own drill history without asking anybody — which is also what they need when they join a new vessel.

Fire drill intervals from the Norwegian fire regulation

FOR-2014-07-01-1099 sets requirements beyond SOLAS for vessels under the Norwegian flag. The catalogue carries them so the plan is right on a Norwegian ship without anybody editing it.

In the app

On the bridge, on deck and in the office

The same records on a phone in a machinery space and on a screen in the office — with no signal, and synchronised when the link returns.

  • The drill log, with the record behind each entry
My drills: each drill with the last time I took part and when it falls due, on a phone — screen in the NoRemarks app

The decision

A reminder is not a check

Most systems send an email on the first of the month. That is a reminder about a calendar, and SOLAS III/19.3.2 is not about a calendar — it is about the composition of the crew standing on the deck when the vessel leaves the berth.

Getting that right required the drill engine to read the embarkation records, which is why the crew module and the drills module are not separate products here.

Works with

One product, not nineteen

Checklists

The daily, weekly and monthly checks on board, with versioned wording and no duplicated occurrence when two devices are offline.

ISM Code, clause 7

Crew and certificates

Who is on board, what each position must hold, and which certificate expires before the crew change.

FOR-2011-12-22-1523

Permit to work

Hot work, height, enclosed space and general permits, with the isolations, the toolbox talk and the risk assessment attached to the job.

Offshore Norge 088

Insights

Read more about this

Firefighters in breathing apparatus lower themselves through a tank manhole during an enclosed space rescue drill.

Safety · Enclosed spaces ·

Enclosed space entry: the new IMO recommendations, and why the permit stops at eight hours

In June 2025 the IMO adopted MSC.581(110), its revised recommendations for entering enclosed spaces aboard ships. It asks for more than the text it replaces — a register of every enclosed space, nobody entering alone, carbon dioxide on the list of gases — and it is blunt about time: the entry permit should never be longer than eight hours.

Read the article
Insights

Put one vessel on it for two months

No card and no implementation project. A company adds its own vessel and its own people on its own afternoon — and if it is not for you, you stop, with your data exported first.

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